YNAB is the #1 budgeting tool I recommend for both personal and business budgeting. It’s intuitive, helps me plan for all future expenses, helped me focus to pay off a ton of personal debt, and is inexpensive. Using the Profit First system, YNAB keeps my business saving and spending on track. Check out their 34-day free trial.
As an Asana Certified Pro, I can confidently say that Asana is the best tool available for team project management. I have a number of clients who swear by Asana because it’s easy to use and makes collaboration and delegation incredibly easy. The free version is incredible and works for most teams, and the paid version is awesome if you need additional features like timelines and custom fields.
Apple’s native podcast app is clunky. That’s where Overcast comes in. It makes listening to podcasts simple and easy in a way that’s stable and reliable. One of the best features of Overcast isan effect called smart speed that removes dead time from each track shortening the time you spend listening to silence. Smart speed has saved me over 147 hours beyond just listening 2X speed.
I’ve been using Brain.fm to help me get instant focus since 2015, and the app just keeps getting better. Brain.fm provides music that’s scientifically tested to get you focused quickly. Start a track and you’ll immediately improve your focus or your relaxation. One of my favorite features that beats similar apps is offline mode for those times I really need to cut out distractions or am flying.
Todoist another incredible app for getting things done. It’s one of the best task management tool for everything from simple task lists to professional team projects. No other task management app integrates with as many tools as well as Todoist.
WorkFlowy is an online notebook for brainstorming, making outlines (with endless nesting), and keeping track of projects. It’s incredibly simple, but flexible enough to use for creativity and productivity. Plus amazing search keeps everything top of mind.
Dropbox makes sharing documents, pdfs, and media files a breeze. By keeping files in sync across devices and storing local copies, you can work wherever you are even if you’re offline. And best of all, Dropbox files can easily be added to Nozbe to keep all your files with your tasks.
Toggl Track is the only time tracking software I recommend that integrates with Nozbe, Todoist, and Asana on the web, so you can easily track how much time is spent on specific projects and tasks. See what you are actually doing and how much time is wasted (or not). Toggl helps you monitor your productivity and find your common distractions so you make progress and focus on what’s most important.
MindMeister is an online mind-mapping tool that allows you to visualize, connect, share, and present your ideas. I’ve been using MindMeister for over 4 years and absolutely love it. It’s great for brainstorming project plans, connecting ideas, and documenting workflows to streamline your processes.
Do you ever wish you could “Remember Everything?” I use Evernote as a second brain to capture quick notes or store any type of digital file. Notes are accessible wherever you are on all the different platforms you already use.
If you’re anything like me, you probably have a stack of books that you want to read, but just can’t find the time. This is one of my favorite tools to catch up on reading. It gives quick summaries for hundreds of the top business, personal development, and productivity books and the list grows weekly. It gets straight to the main points, so I can start taking action. I love that I can get summaries in either text, audio, or even some in video and get the main ideas in around 12 minutes. Plus it has many of the books I recommend on this page.
For almost a decade Nozbe has been my go to app for getting things done. It’s one of the best GTD stye task management tools. I’ve quit using it several times to find something better, but I always come back. I actually liked Nozbe so much I learned everything about it and became a Nozbe Ambassador to teach others just how awesome it is. If you’re new to Nozbe use the link below to get 3 free months when you subscribe yearly.