Definitive Guide to Nozbe Email Integration

You already know the 10 reasons Nozbe is the best project management tool. But did you know that I purposely left one reason out? It had to be done since it needed a dedicated lesson. One of Nozbe’s the most useful features is the ability to email tasks and attachments directly to your task list. Today you’ll learn exactly how to send tasks through Nozbe Email Integration to get emails out of your inbox and into your streamlined system ready to take action.


First Things First: Make Sure Your Integration is Set Up

Step 1: Set Up Nozbe Email Integration By Creating Your Unique Email Address

  1. Go to Settings
  2. Click Integrations
  3. Fill in your username and PIN

Nozbe Email Integration

Step 2: Save Your Nozbe Email as a Contact

Add your Nozbe email to your contacts list to make emailing tasks easier in the future. It’s also makes it way easier to email from your phone or tablet.

Nozbe Contact

  1. Log into your email account and create a new contact called “Nozbe” or whatever name you want to use.
  2. Enter your Nozbe email account (
  3. Save your contact

[callout]Exclusive Download: Nozbe Email Cheat Sheet w/ BONUS TIP[/callout]

Sending A Single Task

  1. The email Subject becomes the task name.
  2. The email Body becomes a comment.

SingleTask1 SingleTask2

[callout]Exclusive Download: Nozbe Email Cheat Sheet w/ BONUS TIP[/callout]

Sending Multiple Tasks

  1. Type “. task”: Make sure you follow this format “Period Space Task“. See the example below.
  2. Add comments after a task by typing them on the next line.

MultiTasks1  MultiTasks2

Using Hashtags

You can use hashtags in emails the same way as you can in Nozbe to assign projects or categories. For Example:

  • #ProjectName (assigns a project)
  • #Category (assigns a category)
  • #Priority (adds a task to your priority list)

Learn more about how to use hashtags in Nozbe here or check out the Advanced Tip in this post.

Forwarding Email

The best feature of Nozbe Email Integration is the ability to forward emails to Nozbe creating a task.

You can set up a task to follow up with later using #Waiting, create a Next Action using #Priority, or set a date by using #Tomorrow.

Forward to Nozbe

Forwarding emails makes them actionable and helps me keep my email inbox clutter free.

Nozbe Email Integration will help you stay on top of the tasks you need to accomplish. If you want to take the Nozbe Email Integration even further, get the Nozbe Email Cheat Sheet with bonus tips.

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Robby Miles is a productivity and technology consultant. He designs and manages operational systems, automated product funnels, content development, and customer service to help busy entrepreneurs free up time to work ON their business not IN their business.

Robby’s systems and strategies have helped professionals like Matt McWilliams, Grant Baldwin, Ray Edwards, Notable Themes, and Michael Hyatt’s Platform University.

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