Definitive Guide to Nozbe Email Integration

Recently I shared the 10 reasons Nozbe is the best project management tool. But I purposely left one reason out because it needed a dedicated lesson. One of Nozbe’s the most useful features is the ability to email tasks and attachments directly to your project lists. Today you’ll learn exactly how to send tasks through the Nozbe Email Integration to get emails out of the inbox and into your streamlined system.

First Things First: Make Sure Your Integration is Set Up

Step 1: Set Up Nozbe Email Integration By Creating Your Unique Email Address

  1. Go to Settings
  2. Click Integrations
  3. Fill in your username and PIN
Nozbe Email Integration

Step 2: Save Your Nozbe Email as a Contact

Add your Nozbe email to your contacts list to make emailing tasks easier in the future. It’s also makes it way easier to email from your phone or tablet.

Nozbe Contact
  1. Log into your email account and create a new contact called “Nozbe” or whatever name you want to use.
  2. Enter your Nozbe email account (username.PIN@nozbe.me)
  3. Save your contact

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Sending A Single Task

  1. The email Subject becomes the task name.
  2. The email Body becomes a comment.
SingleTask1
SingleTask2

Sending Multiple Tasks at Once

  1. Type “. task”: Make sure you follow this format “Period Space Task“. See the example below.
  2. Add comments after a task by typing them on the next line.
MultiTasks1
MultiTasks2

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Use Hashtags to Put Tasks in the Right Place

You can use hashtags in emails the same way as you can in Nozbe to assign projects or categories.

For Example:

  • #ProjectName (assigns a project)
  • #Category (assigns a category)
  • #Priority (adds a task to your priority list)

Learn more about how to use hashtags in Nozbe here or check out the Advanced Tip in this post.

Forwarding Email

The best feature of Nozbe Email Integration is the ability to forward emails to Nozbe creating a task.

You can set up a task to follow up with later using #Waiting, create a Next Action using #Priority, or set a date by using #Tomorrow.

Forward to Nozbe

Forwarding emails makes them actionable and helps me keep my email inbox clutter free.

Nozbe Email Integration will help you stay on top of the tasks you need to accomplish. If you want to take the Nozbe Email Integration even further, get the Nozbe Email Cheat Sheet below.

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About the Author

Robby helps busy business owners simplify and automate their productivity systems so they have more time to focus on what they're best at. He helps you design and implement plans and systems so you can work ON your business, not IN your business. Companies such as Productive Magazine, Nozbe, Matt McWilliams, and Notable Themes have trusted Robby to share his productivity systems, increase sales, and create a better customer experience.