My Favorite Tools for Running Business Operations & Mastering Productivity
The right resource can make or break your productivity and business operations. And the best resource makes them simple and streamlined.
Check out the apps, software, and products that help business owners stay productive.
NOTE: Some links on this page are affiliate links. That means I earn money if you buy through my link. This in no way affects my suggestions. I only recommend products I know, love, and trust.
Productivity / Organization
Do you ever wish you could “Remember Everything?” Now you can. I use Evernote as a second brain. Now I feel like an elephant who never forgets. Take quick notes or store any type of digital file in Evernote to make it accessible wherever you are.
MindMeister is an online mind-mapping tool that allows you to visualize, connect, share, and present your ideas. I’ve been using MindMeister for the 3-4 years and absolutely love it. I personally use MindMeister for brainstorming project plans, connecting ideas, and documenting workflows to streamline processes.
WorkFlowy is an online notebook for brainstorming, making outlines, and keeping track of projects. It’s flexible enough to use for creativity and productivity
Toggl is the only time tracking software I recommend that integrates with Nozbe, so you can easily track how much time is spent on specific projects and tasks. See what you are actually doing and how much time is wasted (or not). Toggl helps you monitor your productivity and find your common distractions so you make progress and streamline productivity.
Dropbox makes sharing documents, pdfs, and media files a breeze. By keeping files in sync across devices and storing local copies, you can work wherever you are even if you’re offline. And best of all, Dropbox files can easily be added to Nozbe to keep all your files with your tasks.
Physical Tools
These are pens are awesome for the office or in the field. I use Zebra pens in the military field environment because I know they’ll hold up thanks to their stainless steel build. They seem to last forever and never smear. And, they’re easy to refill for pretty cheap.
This is the best water bottle out there. It keeps your water cold or your tea hot all day long, and that’s no lie! It’s one of the biggest water bottles out there, that is still easy to take along wherever you go. Plus, it helps me drink enough water each day. Oh, and one more thing, it’s completely stainless steel, so it doesn’t soak up any flavors (which means your water will always taste like water if you wash it regularly).
I love this vent mount because it works with my current iPhone 7 (and my old iPhone 6S Plus). It uses your car’s vent, so no tape or glue can ruin your dashboard or windshield. It works in both portrait or landscape mode, so it’s perfect for using as a GPS or listening to podcasts. This inexpensive tool helped me turn my car into a mobile learning center.
Tools for Business
ConvertKit is the email service that keeps me sane. It’s simple to use with advanced features and keeps my email delivery streamlined so readers get only the emails that matter to them.
If you don’t have enough time to read all the books on your list, Blinkist is for you. It’s like SparkNotes or Cliff Notes you used to help write your papers in school, but for over 40,000 books. Read in either text or audio and get the main ideas of a book in less than 15 minutes.