Simplicity Scales

Are you overcomplicating your productivity system?

Do you ever find that you’re struggling to maintain or modify it as your needs change?

If that sounds familiar, you’re not alone.

That’s why I’ve been coaching my clients on different approach – KISS

  • Keep
  • It
  • Super
  • Simple

I’ll share the two steps about HOW to keep things simple below, but first it’s important to know WHY to keep things simple.

When you keep your systems simple, they’re not only easier to follow but much easier to maintain and modify as life changes.

Let’s say you have the opportunity to start a new job or you experience significant health issues.

A simple system is more flexible and allows you to go with the flow as things speed up or slow down.

Simple systems scale better as more things come your direction.

Instead of getting bogged down in the details, simple systems help you can focus more on the bigger picture.

By simplifying your productivity system, it’s easier to stay on track.

You’ll be able to focus on the things that matter most and avoid getting sidetracked by unnecessary details.

You’ll have a clear idea of what you need to do each day, and you’ll be able to complete your tasks more efficiently.

So, how can you simplify your productivity system?

Step 1: Identify your essential tasks.

Focus on these tasks, and ignore or delay the rest.

In his book Essentialism, Greg McKeown provides a step-by-step process of identifying what’s most important and creating a plan to focus on what matters most.

In practice this means writing down your first most important task, then your next most important task, and so on.

I typically recommend you keep this list to five or fewer tasks.

That’s a number small enough to complete each day, but big enough that you gain serious momentum by completing them.

When you take care of what’s most important first, all your other tasks fall into their proper place.

Step 2: Have a bias toward action.

Now that you’ve identified what’s most important, just do the task.

So often we know WHAT to do, but don’t actually DO it.

Just finish the task. Then move on to the next one.

The secret to productivity really is that simple.

Keeping things simple doesn’t mean sacrificing effectiveness.

In fact, simplicity leads to greater productivity.

So don’t wait any longer to start simplifying your systems.

Here’s to simple productivity 🍻

If you need help simplifying your productivity system, enter your email below to download my guide: 5 Steps To Make Your To-Do List Useful Again.

Think productivity is more complex than this?

Send me an email or a message on Twitter to let me know why.

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About the Author

Robby helps busy business owners simplify and automate their productivity systems so they have more time to focus on what they're best at. He helps you design and implement plans and systems so you can work ON your business, not IN your business. Companies such as Productive Magazine, Nozbe, Matt McWilliams, and Notable Themes have trusted Robby to share his productivity systems, increase sales, and create a better customer experience.