Batching in Nozbe

Earlier this week I shared all about how I “batched” my breakfasts. Today’s Tool-Tip is all about using Nozbe Categories to batch tasks and get more done.

Categories in Nozbe can help you define a context or location where a task should be completed. They can be used to combine “like-tasks” together.

To get to your Categories list click the flag in the left menu.


Set up your own Categories using the + in the bottom-right of the Categories menu.

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Here’s a snapshot of the Categories I use each day. I’m constantly experimenting with these, so my process is always evolving.

  1. Most Important Tasks – Each morning I pick the 3-5 tasks I must get done. This category helps me filter tasks in my Priority list.
  2. Finance – keeps everything dealing with my money in one place.
  3. Someday/Maybe – some of the things I might get to soon.
  4. Calls – yep, all the calls I have to make. Some of them are repeating tasks such as calling my parents.
  5. Evernote Reminders – these are notes in Evernote that I added a reminder to.
  6. Errands – all the stuff that needs to get done when I’m out and about.
  7. Waiting – all the tasks I’m waiting for a response on to move it forward.


Here’s how I really use Categories.

If I’ve got some downtime or even scheduled time to make calls, I open Nozbe, pull up my Categories list, tap Calls, and I’m on my way to getting more done.

This works for emails, finance, and running errands.

During my weekly review, I open each category  and review each task to see if I need to “star” it to make it a Priority.

Categories are one of the backbones of my productivity system. Nozbe is the one app that actually handles them well.

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